Privacy Policy

Last Updated: 14th October 2024

Welcome to Pure Pole Fitness. Your privacy is very important to us. This Privacy Policy explains how we collect, use, and protect your personal data in compliance with the General Data Protection Regulation (GDPR). By using our services or visiting our website, you agree to the terms outlined in this policy.

Data Controller

Data Collection

We collect and process the following personal data from you:

Contact Form Data:

  • Name
  • Email address
  • Phone number (if provided)

PAR-Q Forms:

  • Health and fitness information necessary for your safe participation in pole fitness classes. 
  • Emergency contact details

Purpose of Data Collection

We collect your personal data to provide personalised, safe, and effective pole fitness instruction. This information helps us understand your individual needs and ensure that you are physically able to participate.

Contact details may also be used to provide important updates, respond to inquiries, and communicate updates.

Subprocessors

We use the following subprocessors to help manage and operate our services:

  • Google: For email and calendar management.
  • Notion: To track student progress and maintain individual student pages.

These subprocessors are fully compliant with GDPR and adhere to the same stringent data protection standards that we do.

Legal Basis for Processing

We process your personal data on the basis of:

  • Consent: By submitting your data, you consent to us processing it for the purposes outlined above.
  • Contract: Data is necessary for us to provide our services and ensure your safety during pole fitness classes.

Data Retention

Personal data related to health and fitness will be retained for as long as you remain a student with Pure Pole Fitness. This information is retained for up to 6 years following your last session.

Contact form submissions are retained for up to 1 year to follow up on inquiries or until they are no longer relevant to our communications.

7. Your Rights

Under GDPR, you have the following rights regarding your personal data:

  • Access: You have the right to request access to the personal data we hold about you.
  • Rectification: You may request that we update or correct any inaccuracies in your personal data.
  • Erasure: You may request that we delete your personal data, subject to certain legal or contractual obligations.
  • Restriction: You may request that we limit the processing of your data in certain circumstances.
  • Data Portability: You have the right to request that we provide your data in a structured, commonly used, and machine-readable format.
  • Objection: You have the right to object to the processing of your personal data in some cases.

To exercise any of these rights, please contact us using the details provided above. We will respond to your request within 30 days.

Data Security

We take the security of your personal data very seriously. We have implemented appropriate technical and organisational measures to prevent unauthorised access, disclosure, or misuse of your data. Third parties are reviewed to ensure that they have suitable security controls in place.

Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal data to third parties. However, we may share data with our subprocessors (Google and Notion) solely for the purposes of email management, calendar scheduling, and student tracking, as outlined above.

Cookies

Pure Pole Fitness may use cookies on its website to enhance user experience and analyse website traffic. By continuing to browse our site, you consent to our use of cookies in accordance with this policy. You may manage your cookie preferences in your web browser settings.

Changes to This Privacy Policy

Pure Pole Fitness reserves the right to update this Privacy Policy from time to time to reflect changes in our practices or relevant laws. 

Contact Us

If you have any questions or concerns about this Privacy Policy or your data, please contact us at:

  • Email: emma@purepolefitness.co.uk

By using our services or visiting our website, you acknowledge that you have read, understood, and agree to this Privacy Policy.

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